PRIVACY IMPACT ASSESSMENT (PIA) TEMPLATE
Date of Assessment: [Insert Date]
Prepared By: [Insert Name/Department]
SECTION 1: PROJECT OVERVIEW
1.1 Project Name:
[Insert Name of the Project]
1.2 Project Description:
[Provide a summary of the project, including objectives, scope, and its relationship with personal data processing.]
1.3 Project Owner:
[Insert Name and Title of the Project Owner]
1.4 Stakeholders Involved:
[List internal and external stakeholders involved in or impacted by the project.]
1.5 Data Protection Officer (DPO) Contact:
[Insert DPO Name, Email, and Phone Number]
SECTION 2: DATA COLLECTION AND PROCESSING
2.1 Types of Personal Data Collected:
[List all categories of personal data, e.g., Name, Contact Information, Financial Data, Health Data, Biometric Data, etc.]
2.2 Purpose of Data Collection:
[Explain specific purposes for collecting and processing personal data, ensuring compliance with the Digital Personal Data Protection Act, 2023.]
2.3 Legal Basis for Processing:
[Identify the lawful basis for processing under the DPDP Act, e.g., consent, performance of a contract, compliance with legal obligations, legitimate interest.]
2.4 Data Processing Activities:
[Detail activities involved in processing, such as collection, storage, sharing, analysis, and deletion.]
2.5 Data Retention Period:
[Specify how long the data will be retained, including criteria for determining retention periods and compliance with the DPDP Act's data minimization principle.]
2.6 Data Sharing:
[List any third parties or processors involved, the purpose of sharing data, and mechanisms to ensure their compliance with the DPDP Act.]
SECTION 3: PRIVACY RISKS IDENTIFICATION
3.1 Risks to Data Subjects:
[List potential risks to individuals' privacy, such as unauthorized access, misuse, or data breaches.]
3.2 Risks to the Organization:
[Detail organizational risks, such as regulatory penalties, reputational damage, or operational disruptions.]
SECTION 4: MITIGATION MEASURES
4.1 Technical Measures:
[Describe measures like encryption, secure storage, access controls, and regular system audits to protect personal data.]
4.2 Organizational Measures:
[Outline governance measures, including privacy policies, staff training, and incident response procedures.]
4.3 Risk Mitigation Plan:
[Provide a comprehensive plan to address identified risks, detailing actions, timelines, and responsible parties.]
SECTION 5: ASSESSMENT OUTCOMES
5.1 Summary of Findings:
[Summarize the key findings, including significant risks, mitigation efforts, and compliance status.]
5.2 Decision on Project:
- Proceed with the project as planned.
- Proceed with modifications (detail modifications required): [Provide details of required modifications.]
- Do not proceed with the project.
SECTION 6: APPROVALS
6.1 Project Owner Approval:
Name: ___________________________
Title: ___________________________
Signature: ___________________________
Date: ___________________________
6.2 Data Protection Officer (DPO) Approval:
Name: ___________________________
Title: ___________________________
Signature: ___________________________
Date: ___________________________
SECTION 7: REVIEW AND UPDATES
7.1 Next Review Date:
[Insert Date]
7.2 Update Log:
| Date | Description of Update | Updated By |
|---|---|---|
| [Insert Date] | [Insert Description] | [Insert Name] |